Harpole Combined Charitable Trust (CHCT) is committed to the protection of your rights under the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

 

This notice informs you of your rights and provides information about how we hold and use your personal data.

 

Personal Data

 

This is information, which indirectly or directly allows you to be identified via circumstances or specific details. It may include data such as names, addresses and dates of birth.

 

How do we process your data?

 

In compliance with GDPR, CHCT makes the following commitments about the processing of your data:

 

Information will not be processed beyond what is necessary for the CHCT grant process.

 

Data about you will be kept up-to-date and records amended to address factual inaccuracies for as long as required.

 

We will store information securely, with the use of sufficient measures to protect your data from unauthorised access, loss or misuse.

 

We will destroy data that is no longer required in a safe and appropriate manner.

 

We will use your personal data for the following purposes:

 

• To correspond for purposes of grant application.
• To make financial payment to you.
• To inform you about information and updates relevant to your application.

 

What is the lawful basis for processing your personal data?

 

Processing is carried out by a not-for-profit body

 

There is no disclosure to a third party without consent.

 

Sharing your personal data

 

Your data will be held securely and only shared for the purposes above within the CHCT.

 

How long do we keep your personal data?

 

Records of those where grants are paid, will be retained for the period of their engagement with the CHCT.

 

Your rights and your personal data

 

You have the following rights with respect to your personal data in relation to data held about you relating to your grant application:

 

The right to request that the CHCT corrects any personal data if it is found to be inaccurate or out of date.

 

The right to object to the processing of personal data.

 

If you have any queries about data processing relating to the CHCT, please contact the Secretary to the CHCT at secretary@harpoletrust.co.uk.